Re:

Traveling to have a business meeting takes the fun out of the trip.
Especially if you have to prepare a presentation. I would suggest holding
the business plan meetings here then take a trip without any formal business
meetings. I would even try and get some honest opinions on whether a trip is
even desired or necessary.

As far as the business meetings, I think it would be more productive to try
and stimulate discussions across the different groups about what is working
and what is not. Too often the presenter speaks and the others are quiet
just waiting for their turn. The meetings might be better if held in a
round table discussion format.

My suggestion for where to go is Austin. Play golf and rent a ski boat and
jet ski's. Flying somewhere takes too much time.