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Enron Mail |
Enron's General Counsel sent out an e-mail this morning defining data and document retention policies relating to SEC Investigations and Shareholder Class Action lawsuits. The e-mail, which appears below, goes on to explain that we should otherwise return to "our normal electronic document retention policy."
I want to remind everybody that the new document retention requirements are in addition to this office's current document retention policy. Specifically, the policies that we have agreed to with the California Attorney General remain in effect. As a reminder, I have included our policy below. Each person in the Portland office needs to be aware of and continue to comply with our data retention policies. If you have any questions or concerns please let me know. The purpose of this message is to update employees on the status of the California Attorney General's order regarding the preservation of business information. Please NOTE THE IMPORTANT POLICIES DESCRIBED BELOW. Please continue to ahdere to the following business information retention policies: (1) PERSONAL EMAIL: can be kept, discarded, etc. at will. (2) BUSINESS EMAIL: do not delete any business email sent or received for 24 hours. This 24 hour delay will allow the network to save a backup copy of the email. After 24 hours, BUSINESS EMAIL may be kept, discarded, etc. at will. (3) WORD PROCESSING FILES OR FILE FRAGMENTS: do not delete any SAVED FILE or any FILE FRAGMENT. This policy covers any FILE or FILE FRAGMENT that you have saved on your hard disk or the network. (4) DATABASES: do not delete any information in DATABASES. (5) EXCEL SPREADSHEETS: do not delete any information in EXCEL SPREADSHEETS. (6) CALENDARS OR SCHEDULING PROGRAMS: do not delete any information. (7) OTHER ELECTRONIC DATA: do not delete any OTHER ELECTRONIC DATA. (8) HARD DRIVE CAPACITY: in the event that you run out of disk space on your personal computer, you may copy files to the network (where they will be backed up), then delete the files from your personal computer to create the work space you need. DO NOT DELETE ANY FILE BEFORE YOU HAVE COPIED IT TO THE NETWORK. -----Original Message----- From: Enron Announcements/Corp/Enron@ENRON On Behalf Of Jim Derrick.@ENRON Sent: Wednesday, October 31, 2001 5:36 PM To: All Enron Worldwide@ENRON Subject: Important Announcement Regarding Document Preservation I want to thank you for your cooperation in responding to my previous notice regarding the suspension of our document retention policy. Through the excellent work of our IT group, we have now secured our electronic media as needed for litigation purposes. Accordingly, except as noted below, we will now return to our normal electronic document retention policy. In order that we may capture all possible electronic information related to the litigation, please do the following: 1. If you have any voice mails that relate in any way to the LJM Deal or Chewco Investments L.P., including any accounting issues related to these transactions, please forward the voice mails to x3-6800. 2. If you have any voice mails that relate in any way to Enron's public statements regarding EBS, Azurix, New Power Co., or any voice mail regarding financial transactions involving these matters, including accounting issues related to these matters, please forward the voice mails to x3-6801. 3. If you have any e-mails that relate in any way to the LJM Deal or Chewco Investments L.P., including any accounting issues related to these transactions, please forward the e-mails to LJM.Litigation@enron.com. 4. If you have any e-mails that relate in any way to Enron's public statements regarding EBS, Azurix, New Power Co., or any e-mail regarding financial transactions involving these matters, including accounting issues related to these matters, please forward the e-mails to ClassAction.Litigation@enron.com. "LJM Deal" includes LJM Cayman L.P., LJM Co-Investment L.P., TNPC1, Margaux1, Cortez (TNPC), Osprey1, Avici, Catalytica, Fishtail (Pulp & Paper), Backbone, ENA CLO (Merlin), Nowa Sarzyna (Poland), Bob West, MEGS, Yosemite, EECC Turbines (Blue Dog), Raptor 1, Raptor 1a, Raptor 2, Raptor 2a, Raptor 3, Raptor 4, Rawhide, LJM2/WW Loan Agrmt, Osprey 2 LLC1, Rythms, Osprey, Cuiaba, and LJM Cayco Investments. Also, please forward all future e-mails and voice mails that relate to the above-referenced subjects to the appropriate e-mail address or voice mail box. These procedures will ensure that our electronic documents and voice mails are properly preserved. Over the next month, our lawyers will be collecting our traditional files, i.e., written documents, for possible production in litigation. In the meantime, please retain all of your hard-copy files that in any way relate to: 1. The LJM Deal 2. Azurix 3. New Power Co. 4. EBS 5. Chewco Investments L.P. 6. Accounting for any Enron investments 7. Any Enron public statement made to the investment public 8. Any Enron public filing with the SEC or other regulatory bodies Please err on the side of retention of documents. If you have any questions, please call Andrew Edison at x5-7105.
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