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Enron Mail |
With the realignment of ETS, we want to remind you of the procedures for
booking company aircraft service. As you probably know, one Enron plane has been designated for use by ETS for travel between Houston and Omaha and for other trips as approved by the vice presidents or us. Of course, a key consideration for approval is the number of passengers, which generally is a minimum of 4 - 6, and/or the difficulty of reaching the destination(s) by commercial airlines. The plane is booked on a first come, first served basis. To encourage maximum utilization of the plane, a weekly schedule is published and distributed to ETS support team members each week. Virginia O'Neill coordinates the plane schedule and will continue to do so for all trips originating from Omaha. In addition, we have begun utilizing charter aircraft service for trips originating from Omaha within a mileage range of 700 - 800 miles. The utilization of charters for these trips will reduce travel costs by eliminating deadhead costs. Virginia will continue to coordinate charter trips from Omaha also. Beginning today, Julie Armstrong will coordinate trips originating from Houston. Julie and Virginia will work together to continue publishing the weekly plane schedule so that travelers can utilize the plane when available. Please remember that company plane usage requires the approval of your vice president. If employees are reserving individual available seats on a scheduled flight, vice presidential approval isn't required. If space is available, personal travel for employees and their immediate families is permitted. Imputed income for the cost of the flight will be included in the employee's W-2 form at the end of the year. Please remember that personal travelers are always subject to being bumped up to departure time by business travelers and that the schedule is subject to frequent change. Please have the following information available when contacting Julie or Virginia to book a flight: Date of travel & destination Lead passenger's name Other passenger's names (generally need 4 - 6 passengers) Departure & return times Ground transportation requirements (if rental cars are required, please have the individual's American Express number or Emerald Isle number available). Purpose of the trip Coding if the trip is being charged to a work order We will continue to monitor usage of the company plane to maximize its usage and provide needed private aircraft service for ETS. In addition, we expect that, except for NBPL, the actual aircraft usage cost will be billed directly to the user's cost center in year 2001. However, the billing details are still being worked out and will be communicated when finalized. If you have questions or comments, you may contact either of us or Julie or Virginia.
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